Privacy

We care about privacy

Responsible within the meaning of the General Data Protection Regulation (GDPR) and other national data protection laws of the member states as well as other data protection provisions:

aptone GmbH
Severinstraße 127
50678 Köln
Deutschland

E-Mail: info@aptone.io
Website: aptone.io

General information on data processing

Scope

1. Scope of the processing of personal data

We process personal data of our users only insofar as this is necessary for the provision of a functional website and our content and services. The processing of personal data of our users takes place regularly only after consent of the user. An exception applies in those cases where obtaining prior consent is not possible for actual reasons and the processing of the data is permitted by legal regulations.

Legal basis

Insofar as we obtain the consent of the data subject for processing operations involving personal data, Art. 6 (1) (a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis. When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Art. 6 (1) lit. b GDPR serves as the legal basis. This also applies to processing operations that are necessary for the performance of pre-contractual measures. Insofar as processing of personal data is necessary for the fulfillment of a legal obligation to which our company is subject, Art. 6 (1) lit. c GDPR serves as the legal basis.

In the event that vital interests of the data subject or another natural person make processing of personal data necessary, Art. 6 (1) lit. d GDPR serves as the legal basis.

If the processing is necessary to protect a legitimate interest of our company or a third party and the interests, fundamental rights and freedoms of the data subject do not override the first-mentioned interest, Art. 6 (1) f GDPR serves as the legal basis for the processing.

Deletion and storage duration

3. Data deletion and storage duration

The personal data of the data subject shall be deleted or blocked as soon as the purpose of storage ceases to apply. Storage may also take place if this has been provided for by the European or national legislator in Union regulations, laws or other provisions to which the responsible is subject. Data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or performance of a contract.

More information on data processing

Provision of the website

Provision of the website

Each time you visit our website, our system automatically collects data and information from the computer system of the calling computer. The following data is collected:

  1. Information about browser type and version
  2. The operation system of the user
  3. The internet service provider of the user
  4. The IP address of the user
  5. Time and date of access
  6. Websites from which the user’s system accesses our website
  7. Websites that are called up by the user’s system via our website

The data is also stored in the log files of our system. A storage of this data together with other personal data of the user does not take place.

The legal basis for the temporary storage of the data and the log files is Art. 6 para. 1 lit. f GDPR. The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user’s computer. For this purpose, the IP address of the user must remain stored for the duration of the session. The storage in log files is done to ensure the functionality of the website. In addition, we use the data to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context. These purposes are also our legitimate interest in data processing according to Art. 6 para. 1 lit. f GDPR.

The data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended. In the case of storage of data in log files, this is the case after 30 days at the latest. Storage beyond this period is possible. In this case, the IP addresses of the users are deleted or alienated, so that an assignment of the calling client is no longer possible.

The collection of data for the provision of the website and the storage of the data in log files is absolutely necessary for the operation of the website. Consequently, there is no possibility for the user to object.

E-Mail Contact

E-Mail Contact

Contact is possible via the e-mail address provided. In this case, the personal data of the user transmitted with the e-mail will be stored. In this context, the data will not be passed on to third parties. The data is used exclusively for processing the conversation.

The legal basis for the processing of the data is Art. 6 para. 1 lit. a GDPR if the user has given his consent. The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 (1) lit. f GDPR. If the e-mail contact aims at the conclusion of a contract, the additional legal basis for the processing is Art. 6 para. 1 lit. b GDPR.

The processing of personal data when contacting us by e-mail serves us solely to process the contact. In the case of contact by e-mail, this also constitutes the necessary legitimate interest in processing the data.

The data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected. For the personal data from the input mask of the contact form and those sent by e-mail, this is the case when the respective conversation with the user has ended. The conversation is ended when it is clear from the circumstances that the matter in question has been conclusively clarified. The additional personal data collected during the sending process will be deleted after a period of 30 days at the latest.

The user has the possibility to revoke his consent to the processing of personal data at any time. If the user contacts us by e-mail, he can object to the storage of his personal data at any time. In such a case, the conversation cannot be continued. All personal data stored in the course of contacting us will be deleted in this case.

Newsletter

Newsletter

On our website there is the possibility to subscribe to a free newsletter. For this purpose, the e-mail address of the user is stored. For the processing of the data, the consent of the user is obtained during the registration process and reference is made to this privacy policy. The data will be used by us exclusively for sending the newsletter. The entry of the e-mail address for the registration to the newsletter takes place via Google Forms, a service of Google Workspaces. The user’s data is thus transmitted to us via Google. More details are described in the section Use of Google Workspaces.

The legal basis for the processing of the data after registration for the newsletter by the user is Art. 6 para. 1 lit. a GDPR if the user has given his consent.

The collection of the user’s e-mail address serves to deliver the newsletter. The collection of other personal data during the registration process serves to prevent misuse of the services or the e-mail address used.

The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. Accordingly, the user’s e-mail address is stored as long as the subscription to the newsletter is active. The other personal data collected as part of the registration process is usually deleted after a period of 30 days.

The subscription to the newsletter can be cancelled by the affected user at any time. For this purpose, it is necessary to contact us by e-mail. The provisions for e-mail contact shall then apply.

Survey

Survey

Our website contains a survey in which users can participate free of charge. The survey collects data on audio production workflows and optionally the user’s e-mail address. The user’s consent is obtained for the processing of the data as part of the survey and reference is made to this privacy policy. The data will be used by us exclusively for statistical purposes. The data is entered via Google Forms, a service of Google Workspaces. The user’s data is thus transmitted to us via Google. More details are described in the section Use of Google Workspaces.

The legal basis for the processing of the survey data is Art. 6 (1) lit. a GDPR if the user has given his consent.

The collection of the data serves to further develop our product. The collection of the user’s e-mail address serves us to contact the user and to clarify and deepen issues within the scope of the survey. The collection of other personal data serves to prevent misuse of the services or the e-mail address used.

The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. Accordingly, the user’s survey data will be stored as long as the product is (further) developed. The other personal data collected as part of the survey is usually deleted after a period of 30 days.

The user has the possibility to revoke his consent to the processing of personal data at any time. The rights of the user may be restricted to the extent that it is likely to make the realization of the research or statistical purposes impossible or seriously impair them and the restriction is necessary for the fulfillment of the research or statistical purposes.

Use of Google Workspaces

Use of Google Workspaces

We use applications and tools from Google Workspaces for the storage and processing of data. The standard contractual clauses and the data processing addendum apply. Google Workspaces takes into account the EU directives for data protection and the respective regulations can be viewed at any time in the Google Terms of Use and in the Google Privacy Policy. Personal data is collected when registering for the newsletter and for surveys via Google Forms. Furthermore, we use Google Mail for contact via e-mail.

If the data processing is based on the user’s consent, the legal basis is Art. 6 para. 1 lit. a GDPR. This consent can be revoked at any time with effect for the future in accordance with Art. 7 (3) GDPR. In all other cases, Art. 6 (1) lit. f GDPR is the legal basis. The legitimate interest is the secure, fast and efficient provision of our website.

Rights of the data subject

If personal data is processed by you, you are a data subject within the meaning of the GDPR and you have the following rights against the responsible.

Right to information

1. Right to information

You may request confirmation from the responsible as to whether personal data concerning you is being processed by us. If such processing is taking place, you can request the following information from the responsible:

  1. the purposes for which the personal data are processed;
  2. the categories of personal data which are processed;
  3. the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;
  4. the planned duration of the storage of the personal data relating to you or, if specific information on this is not possible, criteria for determining the storage period;
  5. the existence of a right to rectification or erasure of the personal data concerning you, a right to restriction of processing by the responsible or a right to object to such processing;
  6. the existence of a right of appeal to a supervisory authority;
  7. any available information about the origin of the data, if the personal data are not collected from the data subject;
  8. the existence of automated decision-making, including profiling, pursuant to Article 22(1) and (4) of the GDPR and, at least in these cases, meaningful information about the logic involved and the scope and intended effects of such processing for the data subject.

You have the right to request information about whether the personal data concerning you is transferred to a third country or to an international organization. In this context, you may request to be informed about the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer.

This right of access may be limited to the extent that it is likely to render impossible or seriously impair the achievement of the research or statistical purposes and the restriction is necessary for the fulfillment of the research or statistical purposes.

Right to rectification

2. Right to rectification

You have a right to rectification and/or completion vis-à-vis the responsible if the personal data processed concerning you is inaccurate or incomplete. The responsible shall carry out the rectification without undue delay.

Your right to rectification may be limited to the extent that it is likely to make impossible or seriously prejudice the achievement of the research or statistical purposes and the limitation is necessary for the fulfilment of the research or statistical purposes.

Right to restriction of processing

3. Right to restriction of processing

Under the following conditions, you can request the restriction of the processing of personal data concerning you:

  1. you contest the accuracy of the personal data concerning you for a period enabling the responsible to verify the accuracy of the personal data;
  2. the processing is unlawful and you refuse to erase the personal data and instead request the restriction of the use of the personal data;
  3. the responsible no longer needs the personal data for the purposes of the processing, but you need it for the assertion, exercise or defense of legal claims; or
  4. if you have objected to the processing pursuant to Article 21(1) GDPR and it is not yet clear whether the responsible’s legitimate grounds override your grounds.

If the processing of personal data concerning you has been restricted, this data may - apart from being stored - only be processed with your consent or for the assertion, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of an important public interest of the Union or a Member State.

If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by the responsible before the restriction is lifted.

Your right to restrict processing may be limited to the extent that it is likely to render impossible or seriously impede the achievement of the research or statistical purposes and the restriction is necessary for the fulfilment of the research or statistical purposes.

Right to deletion

4. Right to deletion

a) Obligation to delete

You may request the responsible to delete the personal data concerning you without undue delay, and the responsible is obliged to delete such data without undue delay, if one of the following reasons applies:

  1. the personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.
  2. you revoke your consent on which the processing was based pursuant to Art. 6(1)(a) or Art. 9(2)(a) GDPR and there is no other legal basis for the processing.
  3. you object to the processing pursuant to Art. 21 (1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21 (2) GDPR.
  4. the personal data concerning you have been processed unlawfully.
  5. the erasure of the personal data concerning you is necessary for compliance with a legal obligation under Union or Member State law to which the responsible is subject.
  6. the personal data concerning you has been collected in relation to information society services offered pursuant to Article 8(1) of the GDPR.

b) Information to third parties

If the responsible has made the personal data concerning you public and is obliged to erase it pursuant to Article 17(1) of the GDPR, it shall take reasonable steps, including technical measures, having regard to the available technology and the cost of implementation, to inform responsibles that process the personal data that you, as the data subject, have requested that they erase all links to or copies or replications of such personal data.

c) Exceptions

The right to erasure does not exist insofar as the processing is necessary for

  1. for the exercise of the right to freedom of expression and information;
  2. for compliance with a legal obligation which requires processing under Union or Member State law to which the responsible is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the responsible;
  3. for reasons of public interest in the area of public health pursuant to Article 9(2)(h) and (i) and Article 9(3) of the GDPR;
  4. for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes pursuant to Art. 89(1) GDPR, insofar as the right referred to in section a) is likely to render impossible or seriously prejudice the achievement of the purposes of such processing; or
  5. for the assertion, exercise or defense of legal claims.

Right to information

5. Right to information

If you have asserted the right to rectification, erasure or restriction of processing against the responsible, the responsible is obliged to notify all recipients to whom the personal data concerning you has been disclosed of this rectification or erasure of the data or restriction of processing, unless this proves impossible or involves a disproportionate effort.

You have the right to be informed about these recipients by the responsible.

Right to data portability

6. Right to data portability

You have the right to receive the personal data concerning you that you have provided to the responsible in a structured, commonly used and machine-readable format. You also have the right to transfer this data to another responsible without hindrance from the responsible to whom the personal data was provided, provided that.

  1. the processing is based on consent pursuant to Art. 6 (1) a GDPR or Art. 9 (2) a GDPR or on a contract pursuant to Art. 6 (1) b GDPR and
  2. the processing is carried out with the help of automated procedures.

In exercising this right, you also have the right to have the personal data concerning you transferred directly from one responsible to another responsible, insofar as this is technically feasible. Freedoms and rights of other persons must not be affected by this.

The right to data portability does not apply to processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the responsible.

Right to objection

7. Right of objection

You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Article 6(1)(e) or (f) GDPR; this also applies to profiling based on these provisions.

The responsible shall no longer process the personal data concerning you unless it can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the purpose of asserting, exercising or defending legal claims.

If the personal data concerning you is processed for the purposes of direct marketing, you have the right to object at any time to processing of personal data concerning you for the purposes of such marketing; this also applies to profiling, insofar as it is related to such direct marketing.

If you object to the processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.

You have the possibility, in connection with the use of information society services, notwithstanding Directive 2002/58/EC, to exercise your right to object by means of automated procedures using technical specifications.

You also have the right to object, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out for scientific or historical research purposes or for statistical purposes pursuant to Article 89(1) of the GDPR.

Your right to object may be limited to the extent that it is likely to render impossible or seriously impair the realization of the research or statistical purposes and the limitation is necessary for the fulfillment of the research or statistical purposes.

Right to revoke

You have the right to revoke your declaration of consent under data protection law at any time. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.

Profiling

9. Automated decision in individual cases including profiling

You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision

  1. is necessary for the conclusion or performance of a contract between you and the responsible,
  2. is permitted by legal provisions of the Union or the Member States to which the responsible is subject and these legal provisions contain appropriate measures to protect your rights and freedoms as well as your legitimate interests, or
  3. is made with your express consent.

However, these decisions may not be based on special categories of personal data pursuant to Article 9(1) of the GDPR, unless Article 9(2)(a) or (g) of the GDPR applies and appropriate measures have been taken to protect the rights and freedoms and your legitimate interests.

With regard to the cases mentioned in 1. and 3. above, the responsible shall take reasonable steps to safeguard the rights and freedoms as well as your legitimate interests, which include at least the right to obtain the intervention of a person on the part of the responsible, to express his or her point of view and to contest the decision.

Right to complain

10. Right to complain to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of their residence, their place of work or the place of the alleged infringement, if you consider that the processing of personal data concerning you infringes the GDPR.

The supervisory authority to which the complaint has been lodged shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy under Article 78 GDPR.